Assistant Bookkeeper (Part-Time)


The Institute for Educational Advancement (IEA) is dedicated to the intellectual, creative, and personal growth of our nation’s gifted and high-potential youth. Central to the mission of IEA is a commitment to the development of the whole child through engaging educational experiences that promote optimal challenge, mentorship, exploration of ideas, and recognition of personal potential. IEA seeks to connect like-minded individuals and supports a diverse community that creates a sense of belonging and affirmation.


IEA is seeking an Assistant Bookkeeper who will work with the president, executive team, and program staff to help develop and implement quality supplemental programs for highly able elementary, middle and high school students.


The ideal candidate is ambitious, detail-oriented, has excellent communication skills, is experienced with problem solving in a work environment, and is able to focus on the big picture. He or she is a team player who can work autonomously, is interested in working with gifted students and is committed to the long-term success of IEA’s program goals and constituents.  This individual is responsible for conducting such activities in accordance with state and federal policies and regulations, consistent with the highest ethical standards.


Essential Functions:

  • A/R and A/P
  • Record financial transactions in QuickBooks and constituent database
  • Assist with the preparation of monthly and quarterly financial reports by collecting, analyzing, and summarizing account information and trends using QuickBooks and Excel
  • Generate and deliver invoices to clients
  • Verify accounts payable is up to date and all bills are paid on time
  • Confirm invoices are accurate and approved for payment
  • Collate monthly bank statements for reconciliation
  • Support with year-end financial audits
  • Record-keeping and data entry
  • Maintain organized filing system for all financial systems and contracts
  • Assist program coordinators in maintaining databases, processing applications, and preparing materials
  • Communicate clearly with management, constituents and vendors as needed, via telephone, email and/or printed correspondence
    • Perform other duties as assigned, including clerical and operational support.


Minimum Qualifications:

  • Bachelor’s Degree
  • Minimum of three years’ office accounting experience, including QuickBooks proficiency
  • Excellent interpersonal, written and oral communication skills; able to interface with IEA stakeholders including parents, vendors, and all levels of management
  • Able to appropriately and effectively prioritize and accomplish multiple tasks in a timely manner
  • Organized, keen attention to detail, tenacity for finding solutions
  • Self-motivated, able to work independently with minimal supervision
  • Proficiency in Window, MS Office, Adobe, and the ability to learn additional software
  • A general understanding of Generally Accepted Accounting Principles (GAAP) is preferred, but not required


This is a part-time, non-exempt position located in Pasadena, CA.
Interested persons should submit cover letter and resume

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