Administrative Assistant


The Institute for Educational Advancement (IEA) is dedicated to the intellectual, creative, and personal growth of our nation’s gifted and high-potential youth. Central to the mission of IEA is a commitment to the development of the whole child through engaging educational experiences that promote optimal challenge, mentorship, exploration of ideas, and recognition of personal potential. IEA seeks to connect like-minded individuals and supports a diverse community that creates a sense of belonging and affirmation.


IEA is seeking an Administrative Assistant who will work with the president, executive team, and program staff to help develop and implement quality supplemental programs for highly able elementary, middle and high school students.


The ideal candidate is ambitious, detail-oriented, has excellent communication skills, is experienced with problem solving in a work environment, and is able to focus on the big picture. He or she is a team player who can work autonomously, is interested in working with gifted students and is committed to the long-term success of IEA’s program goals and constituents.


Essential Functions:
• Support functions include reception, clear communication with families and educators, record-keeping and data entry, document management, and office organization.Work with program staff to deliver year-round supplemental programs for gifted youth, which may include some evenings and weekends.Process incoming mail and prepare outgoing mail

  • Compose, transcribe and edit correspondence
  • Help schedule travel arrangements for president and staff
  • Contact vendors and service providers as needed, order and maintain office supplies
  • Assist program coordinators in maintaining databases, processing applications, and preparing materials
  • Assist staff with meetings and events
  • Light bookkeeping, as necessary
  • Basic web updates, including help monitoring IEA’s Gifted Resource Center


Minimum Qualifications:
• Bachelor’s Degree
• Minimum of three years’ office support experience, including light bookkeeping
• Excellent interpersonal, written and oral communication skills
• Organization, attention to detail and ability to multi-task
• Ability to work independently with minimal supervision
• Proficient computer skills, including Windows, Microsoft Office Suite and Adobe


This is a full or part-time, non-exempt position located in Pasadena, CA.
Interested persons should submit cover letter and resume

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